In my daily life, there is one essential tool that I find crucial and could not live without. A to-do list.
Similar to a simple to-do list, I use project management tools to stay on track and meet my goals. But why are so many people and companies using them nowadays? For me, these tools make it simple and easy to stay on track and serve as a one-stop hub to keep all of your files and tasks.
This week in ICM 501, we explored a plethora of Project Management options. The market has expanded and provides numerous options such as Monday, Notion, Trello, etc… all cool in their way but serve a similar purpose. It’s interesting to see how all of these boards come together, depending on the situation. I use Project Management in three cases: at Work, for my volunteer organization SPARC (Supporting Pan-Asian Owned Resources Collective), and now for class.
At work, I primarily use Monday. I have a personal board where I keep a simple to-do list that is updated daily depending on what tasks I have to complete that day. I also have other boards set up to keep track of bigger campaigns/projects I am in charge of. For example, I created a Social Media tracker to keep track of my company’s upcoming posts. It serves as a great log to keep track of what I’ve posted in the past, what I currently have on deck this week, and what I would like to post in the future. There are a multitude of boards that each person in our organization is working on but to not get lost, it’s helpful to tag a person and send a quick message explaining the purpose for being tagged.
In SPARC, we’ve adopted Trello as a system to keep each department organized. However, due to our financial constraints, we paused the use of the software and noticed alarming effects. Once we took a pause, it was clear as day the effect Trello had on our processes. Suddenly, it was far more difficult to keep tasks in one place as well as communicate with the rest of the team to check-in on progress. I felt that the team was more disorganized which also began to eat up into our weekly meeting times. Our planned Avatar Social Media Campaign fell apart and lost a lot of its traction since we couldn’t easily share our files.
After I experimented with a few other PM systems, I found Trello to work best for me. Logging down our assignments on Trello made it a lot easier visually to keep track of what we have accomplished and what needs to still get done. I organized my board based on what weekly tasks I needed to keep up with, the module system content, as well as what was completed. I prefer Trello’s UI, they make tasks big and the bucket system that have is smooth and intuitive.
If you are thinking about trying a Project Management system for yourself, I’d recommend it! They truly make logging your projects and tasks simple and easy. Make sure to try out them all before committing to one but you know which one I’ll be sticking with! #TeamTrello
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